Brass Band Operational Details

Functional Area

Responsibilities

Name of the Department

Overall Administration

  • Responsible for planning, implementation and delivery of the event both at district and State level
  • Overall coordination with all stakeholder for delivery of the event at district and State level
  • Organisation of the event at the state and district level
  • Finalisation of competition format, structure, jury etc.
  • Registration of participants and preparation of seeding
  • nalisation of winners

For District Level Competition:

  • Department of Art & Cultural Affairs
  • Department of Information, Public Relations & Languages
  • Department of Secondary Education
  • District Administration (at district level)

For State Level Competition:
  • District Administration, Panchkula
  • Department of Art & Cultural Affairs
  • Haryana Kala Parishad
  • Department of Information, Public Relations & Languages
  • Swarna Jayanti Authority, Haryana

Venue Planning (for State level & District level)

  • Finalisation of venue for the event both at State level and District level
  • Design for Temporary infrastructure at State level Competition (if required)
  • Branding and decoration of the venue
  • Ensure venue preparedness prior to the commencement of the event
  • Cleaning of venue before and after the event both at district and State level competition

  • Department of Art & Cultural Affairs
  • Haryana Kala Parishad
  • District Administration (at district and state level)

Event Management and Overlays

  • Hiring of contractors for event execution (event management agency, catering agency, overlay agency etc.) for State level competition (if required)
  • Coordination for arrival, departure and accommodation (if required) for all event participants at State level competition
  • Overall coordination for the event delivery at the venue (if required)

  • Department of Art & Cultural Affairs
  • Haryana Kala Parishad
  • District Administration (at district and state level)

Marketing

  • Advertising event through radio, TV, print, digital for maximising participation
  • Finalisation of the Logo, Look and Feel, branding etc.
  • Venue branding e.g. hoardings, signage etc.
  • Branding materials such as invitations, pamphlets etc

  • Department of Information, Public Relations & Languages

Media

  • Preparing the press release
  • Preparing the Invitation list for Media
  • Sending out invites to the media as per the list
  • Post event press conference

  • Department of Information, Public Relations & Languages

Security

  • Clean sweep of the venue and parking areas before the event (both at district & State level)
  • Deployment of Venue Access & general venue security (Police, security guard, equipment’s, fire brigade etc.)
  • Arrange special security for ministers, etc.

  • Haryana Police

Medical

  • Arrangement of medical personnel (doctor, nurse) and equipment (ambulance, stretcher etc.) at the venue
  • Tie up with the nearest hospital in case of emergency

  • District Administration (at district and state level)

IT

  • Create website to disseminate information about the event and for user registration for Participation

  • HARTRON

Catering

  • Snacks/Tea for dignitaries

  • District Administration (at district and state level)