Brass Band Tentative Schedule

S.No

Activity

Tentative dates

Responsible Department

1

Approval on concept and draft budget for Swarna Jayanti Brass Band Competition

04.05.2017

Haryana Swarna Jayanti Authority

2

Notification to all the stakeholders to nominate members for Swarna Jayanti Brass Band Competition

09.05.2017

Haryana Swarna Jayanti Authority

3

Meeting of the organizing committee to discuss roles and responsibilities of all the stakeholders followed by weekly reviews

11.05.2017

Haryana Swarna Jayanti Authority

4

Publishing of advertisement in Newspaper and other electronic media

22.05.2017 to 26.05.2017

Department of Information, Public Relations & Languages

5

Send formal notification of the event to each DC. This notification include about the event, schedule, responsibilities, venue selection for competition, necessary arrangements for successful conducting the event

15.05.2017

Department of Art & Cultural Affairs

Haryana Kala Parishad

6

Development of Website for online registration

15.05.2017 to 20.05.2017

HARTRON

7

Invitation to Armed force/Police/Paramilitary

1st week of June

Department of Art & Cultural Affairs

Haryana Kala Parishad

8

Starting of registration for Open category and school band competition (Online/offline) and release of advertisement in newspapers

01.06.2017

HARTRON (for online registration)

Concerned DC of their respective district (for offline registration)

Department of Information, Public Relations & Languages (for advertisement and marketing)

Department of Secondary Education (for school bands)

9

Preparation for conducting district level competition (For e.g. venue selection, vendor selection for Tent etc. (if required), invitations, selection of judges)

01.06.2017 to 22.06.2017

Concerned DC of their respective district

10

Closing of registration for Open category and school band competition (Online/offline)

30.06.2016

11

Preparation of final list of eligible participants/groups in district wise in each category

03.07.2016 to 06.07.2017

Department of Art & Cultural Affairs

Concerned DC of their respective district

12

Distribution of final list of each district to their respective DC via Email, Fax or Speed Post

07.07.2017

Department of Art & Cultural Affairs

13

Conducting of event at district level in each category

17.07.2017 to 28.07.2017

Concerned DC of their respective district

Department of Information, Public Relations & Languages

Department of Art & Cultural Affairs

14

Send final list winning teams in each category to SJCA, DIPR

01.08.2017 to 04.08.2017

Concerned DC of their respective district

15

Selection of Event Management Agency, Catering Agency and any other procurement (if required) (on boarding of agencies)

08.08.2017

Department of Information, Public Relations & Languages

Department of Art & Cultural Affairs

Haryana Kala Parishad

Haryana Swarna Jayanti Celebrations Authority

16

Selection of Judges for final competition

25.07.2017 to 29.07.2017

Department of Art & Cultural Affairs

Haryana Kala Parishad

Haryana Swarna Jayanti Celebrations Authority

17

Conducting of final event at State Level Brass Band competition

01.08.2017 - 05.08.2017

District Administration Panchkula

Department of Art & Cultural Affairs

Haryana Kala Parishad

Haryana Swarna Jayanti Celebrations Authority